Whether you’re moving because you’re expanding, downsizing, or simply moving for a better opportunity, your business will face transitions throughout its time of operations. It can be a time of excitement, of great change, and of new experiencing that will challenge you as a business owner and test your strength. It could also be a time of having to reorganize and rebuild.
There are numerous things to consider when going through this phase of your business. Some are obvious such as, keeping one’s online information updated to reflect the move, the location/neighborhood of the office, and what to do regarding current/new employees. Other times, there are equally as important issues that should be considered in-depth, but are often overlooked or left alone until the last minute, such as, what to do with your phone system during the moving process.
Of course, we can’t emphasize enough just how important upgrading your phone system to the cloud really is, so, here is a list of questions we often hear when business owners are relocating their offices and have a phone system involved.
“How do I keep my business running while I’m in the process moving?”
First of all, let’s be realistic. Never has moving day been a breeze. Something always goes wrong, or something is delayed, and it just seems like there is not enough time in the day. That’s why you should first and foremost consider upgrading your phone system to the cloud before you move. In doing so, the operations of your business will still be running. How? Well, your staff will still be able to connect with customers and access business data, regardless of where they are working from. And your customers will still be able to reach your business without having to deal with a busy/dead signal.
“Do I really need to upgrade my system?”
As you start packing and going though all of your current equipment, you’ll get a chance to actually evaluate what you will need in your new office and what you can get rid of. Maybe some of your equipment is outdated, or you realize you might need more/less equipment. Point is, when what it comes down to is realizing how you can start the new office on the best footing, and that comes down to money. Of course, having to uninstall, move, and wire your new office will take time, money, and a lot of effort. But if you were already in the cloud before the move, then you could completely forget about these extra costs.
“Okay, I understand that having my phone system in the cloud will make moving much easier. What happens to my data during the move?”
Let’s assume you didn’t move into the cloud before the move and put it off until after you settled into your new office. Regardless of when you do it, moving into the cloud is always a great business decision. But doing so before a big move would be the wiser choice. For instance, if it was moving day and you are the type of business that keeps all data, files, and phones in-office, then that transition would be incredibly time consuming, and could potentially be risky because items could be lost or damaged before they arrive to the new location. But when your business is essentially stored in the cloud, you have much less to worry about.
“What do I do regarding my employees during a move?”
One of the great perks of upgrading your phone system into the cloud is that it rarely, if ever negatively affects your employees. The option is up to them. They can choose to move with your business to the new location, or they can stay where they are work remotely for your business. It might take some adjustment for some of your employees who choose to do the latter, but it’s a great alternative for employees who want to hang onto their best employees and also for the employees who love the company they work for and don’t want to change jobs or move along with their company.
“This sounds too good to be true. What about cost? Will moving to the cloud really save me money?”
1. Freed up office space
2. Mobility for your employees
3. Safer handling of important data that keeps any future financial mishaps at bay
4. Getting rid of the cost of having to actually move in-house data and wiring
These are just a few ways in which savings are guaranteed when switching your phone system to the cloud.
So, after having considered all these questions, I’m sure you can see why it is so critical that your phone system is easily transitioned into your new office, for it is, after all, the central machine to how efficiently your business will run and how successful your business will be.
Moving your phone system to the cloud is the best choice for any business owner who want to make moving easy, keep their data in safe hands, and keep their employees happy, as well.
If you’re in the process of moving, or plan to do so in the future, let us help you out. Contact us! We’d love to talk to you and give you some more guidance about how to make this transition smoother for you and your business.